Microsoft 365 Backup For Australian Businesses

Microsoft 365 provides a range of features to ensure the resilience and availability of your data. It includes data replication across multiple data centers and built-in protection features. However, Microsoft’s primary focus is on managing the infrastructure and ensuring data availability rather than traditional backup services.

For instance, Microsoft 365 has built-in save protection called AutoSave, which automatically saves Excel, Word, and PowerPoint files every few seconds as you work. Additionally, OneDrive offers PC folder backup, automatically syncing files in your Desktop, Documents, and Pictures folders.

Despite these features, Microsoft recommends that customers use third-party backup solutions to meet their specific data retention and recovery needs. This is because Microsoft’s built-in features may not cover all scenarios of data loss, such as accidental deletion beyond the retention period, ransomware, or other data destruction attacks.

So, while Microsoft 365 includes certain protections, it’s advisable to consider additional backup solutions for comprehensive data protection and to meet any specific business requirements you may have.

Why Microsoft 365 Backup is Essential for Australian Businesses

With the increasing reliance on cloud services like Microsoft 365 for collaboration and productivity, the need to protect this data has never been more critical. Here’s why Microsoft 365 backup should be a non-negotiable part of your data protection strategy.

1. Protection Against Data Loss
Despite the robust infrastructure of cloud services, data loss can occur due to accidental deletion, malicious attacks, or software errors. A dedicated backup solution ensures that you can recover your data quickly and maintain business continuity.

2. Compliance and Legal Requirements
Many industries are governed by strict regulatory requirements that mandate data retention and the ability to produce specific information upon request. Microsoft 365 backup helps ensure compliance with these regulations.

3. Ransomware and Security Threats
Ransomware attacks are on the rise, and they can cripple a business by encrypting data and demanding a ransom for its release. A backup provides an immutable copy of your data, protecting against such threats.

4. Retention Policy Gaps
Microsoft 365 offers retention policies, but they can be complex and may not cover all scenarios of data loss. A backup solution fills these gaps, ensuring that no data slips through the cracks.

5. User Error
Humans make mistakes, and these errors can result in the loss of critical data. With a backup, accidental deletions or modifications can be quickly undone, safeguarding against user error.

6. Peace of Mind
Ultimately, having a backup of your Microsoft 365 data provides peace of mind. Knowing that your business can withstand data loss incidents and quickly recover is invaluable.

Microsoft 365 backup is not just a safety net; it’s an essential component of a resilient business strategy. Ensure your business is prepared for any eventuality by implementing a robust Microsoft 365 backup solution today.

Introducing Microsoft 365 Cloud Backup

Smarter, simpler and safer backup and recovery for Microsoft 365: OneDrive, SharePoint, Exchange, Teams and OneNote, direct from Microsoft to a private backup cloud.

Recover malware-free and mitigate the risk of ransomware, user mistakes, malicious behavior and sync or configuration errors, all of which threaten productivity and business continuity.

Easy to use interface to recover directly to your Microsoft 365 tenant or to your computer, you decide.


Try out our Microsoft 365 cloud backup solution for free by clicking on the sign up link: Microsoft 365 backup trial

Xero Backup – Secure, Automated Cloud Backup

What Is Xero Accounting Software?

Xero is a cloud-based accounting software that connects banks, accountants, management, and advisors from anywhere with any device with an active internet connection.

Xero performs all accounting tasks from preparing ledgers, accounts receivable, accounts payable, financial statements to the management of payroll, taxation, bank reconciliation, and inventory.

Xero is designed to simplify business tasks such as paying bills, managing expense claims, creating invoices and more.

Xero stores customer data on Amazon Web Services (AWS), a third-party data hosting provider with servers located all over the world.

Do I Need To Backup Xero Data?

Yes, it is necessary to backup your Xero accounting data. Xero themselves make this very clear in their terms of service - “Data loss: Data loss is an unavoidable risk when using any technology. You’re responsible for maintaining copies of your data entered into our services."

"No compensation: Whatever the cause of any downtime, access issues or data loss, your only recourse is to discontinue using our services.

Source, Xero Terms of Use:

While Xero has security measures in place to protect your data, it is still important to have a backup of your data in case of any unexpected events such as data loss, cyber threats or corruption.

How Can I Backup My Xero Data?

You can do manual data exports directly from within your Xero application or you can use a secure, automated cloud to cloud backup solution to do daily backups.

Server Guru IT Support partnered with UK backup giant Redstor to provide a cloud to cloud backup solution right here in Australia for Australian businesses.

How it works:

Xero Cloud Backup is a cloud-based tool for backing up and restoring organisations using Xero.

Protect your business critical Xero-based accounting data against human error and other disasters with Redstor and gain peace of mind that you have a copy outside of Xero.

Ignoring the need for a third-party backup is a major gamble. Xero’s own Services Agreement states: “You must maintain copies of all data inputted into the service. Xero expressly excludes liability for any loss of data no matter how caused.”

Why you need third-party backup? Xero will do an excellent job keeping your data safe, but it can’t help if the problem originated from within your organisation. For example:

  • A new employee has deleted data in error or imported transactions wrongly.
  • A disgruntled employee has wreaked havoc, sabotaging files and deleting contacts.
  • An app you were trialing has pushed unwanted data into your accounting records or drastically altered contact details, records about deals or company data.

Our Xero backup solution connects to Xero via secure API to retrieve data and is then send to secure data centers in Australia.  Backup data is protected via bank grade encryption.

Automated backups of the following is supported:

  • Accounts
  • Assets (including draft, disposed and registered assets)
  • Asset types
  • Asset settings
  • Batch payments
  • Branding themes
  • Bank transactions
  • Bank transfers
  • Contacts
  • Contact groups
  • Currencies
  • Credit notes
  • Employees
  • Expense claims
  • Folders
  • Files
  • File associations
  • Invoices
  • Invoice reminders
  • Items
  • Journals
  • Linked transactions
  • Manual journals
  • Organisation settings
  • Overpayments
  • Payments
  • Prepayments
  • Projects
  • Project tasks
  • Project time entries
  • Projects users
  • Purchase orders
  • Quotes
  • Receipts
  • Repeating invoices
  • Tax rates
  • Tracking categories
  • Users

Want more info on our Xero Backup Solution?

Get in touch via our contact form below and we will get back to you.



    Need to Backup Microsoft 365 data? Read more about our Microsoft 365 Cloud Backup Solution